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Unfortunately, there is not a way to merge files. The web tool is definitely the way to go when you have multiple contractors involved as you can create a generic log in and each contractor can work on the same project file to enter their information (e.g., building envelope, lighting, mechanical).
Choose a city that is the closest with the most similar weather. Check with the building official where the project is located to confirm the city selected will be acceptable or if choosing “county” as the designation would be more appropriate. The easiest way to choose county would be to use the web tool which has the option between city and county on the project tab screen.